Keep in mind that it is always better to create a search query with minimum information. Too much information may lead to no result if a single character has been entered incorrectly.
1. Open Matching worklist
2. Matching worklist layout
- Image search filters and preset- selections.
- Image list – performed the study.
- Thumbnail image viewing area.
- RIS entry search filters and preset – selections.
- RIS entry list – Scheduled study.
3. Details layout
- Date selection
- Select date from the drop-down or use calendar to choose a date range.
- Note: always use a date range (mandatory) when saving preset settings – without a date range, the database will time out if the search criteria are too big. Narrow your search range with a date range as well as at least one additional criteria.
4. Search options
5. Possible search criteria to select from to refine your search.
- Select a search criterion from the drop-down list.
- Not all 3-search boxes need to be used. Use either one or two or three. Bear in mind – rather use the minimum information to perform a successful search.
- The order of the columns can be changed by drag and drop to the required position.
6. Image status
- Image status can be selected to refine the search.
- Preset choice
- Unmatched
- Merged
- Matched
7. Patient Unique ID
- UID prefix can be selected from the Preset drop-down list.
- Ensure that the prefix * is selected if the study is not matched. Incorrect prefix selection might result in an unsuccessful search result.
8. Thumbnail view
- To activate an image preview bar, tick thumbnail view.
- Thumbnails of series populate in thumbnail view if a patient is selected.
9. Content and buttons
- View to view the selected image (from the images list).
- Modify to modify certain information on the image. For example, UID, Patient Name, DOB, a etc.
- Link to link previous images from different PACS system or imported images to current images. (Link by replacing the old image UID with the new RIS entry UID).
- Delete to delete images.
- Auto-match to match image to orders automatically.
- Match to match images to orders manually.
- Unmatch to unmatch images from orders manually.
- Merge enables user to merge image data.
- Unmerge enable user so unmerge image data.
- Split enables a user to split images.
- CD Burn enables a user to burn a CD from the matching worklist
- Order enables a user to place an order without a schedule (not recommended).
- DICOM upload enables the user to upload images onto the PACS without using the PACS worklist
- No report enables the user to add a dummy report to the examination which will bypass the rad.
- Revoke to Examined - for internal use by Continuum staff and other authorized personal only.
- Search - enable the user to search the patient by criteria.
- Clear – enable the user to clear the search criteria.
- Save – enable the user to save preset settings.
- Close – enable users to close the Matching worklist.
- Configure - enable the users to configure the environment (not used on a regular basis)
10. Sort by priority
- If always sort by priority if ticked, the search will return a result, sorted according to priority.
11. Result count
- The number of search result reflect by count.
- The number of search result per page can be changed by using the drop-down preset.
- If the result reflects over more than one page, use right and left arrows to toggle to the next or previous result page.
12. Performed study - Column Headers
- Select or deselect columns.
- R-click on any column header to get the preset list of possible columns.
- Make sure all the columns you might need have been selected.
- Certain columns will be available by default
- Match (default) - A matching status indication
- E (default) - ER note
- Status (default) - A status indication
- Patient name (default) - will always display the patient's name
- Patient UID (default) - will always display
- Birthdate (default) - will always display
- Age (default) - will always display
- Gender (default) - will always display
- Study date (default) - will always display
- Accession # (default) - will always display
- Exam description (default) - will always display
- R - report or unreported indication
- Other Patient ID - if a valid SA Id is available for the patient
- Other Patient names - if additional names have been entered for the patient
- Created Date - the date when the image has been created
- Modality - an indication of which modality
- Referring Physician - as entered on RIS
- Institution - an indication at which institution the images have been created
- Department - an indication at which department the images have been created
- Bodypart - an indication of which body part as per protocol
- Priority - if a priority has been selected on RIS
- Patient class - can be selected to see if the patient is in-hospital or outpatient
- Patient residency - can be selected to see the ward for in-hospital patients.
- Specialty - will display the specialty
- S/I - will display the series and image numbers
- Storage Location - will display where the images have been stored
- Study comment - will only display an entry if comments have been added
- Reason - will only display an entry if notes have been made in the reason field on RIS
- AE Title - will display the AE Title of the modality and or storage location where the images came from
- Read Doctor - will display the radiologist's name who approved the report.
- Assigned date/Time - will display the date and time if the study has been assigned
- Smart Assign Tag - if a smart assign tag has been entered for the study, it will display
- Columns that can be selected or deselected are:
13. Context
- Selection tick box – to select a single exam.
- + or - will expand or hide the series for the selected exam
- Match status Icon – give an indication of exam status.
- Report Icon under R column if applicable – only when the report has been approved. A PDF report can be opened by clicking on the ICON. This report can be printed and/or saved on the PC.
14. Exam statuses
- Red Icon is an indication that the study is unmatched.
- Green Icon is an indication that the study is matched.
- The small grey (text) square on the icon is an indication that a report has been approved on this examination, regardless of whether the study is matched or unmatched.
15. Scheduled study - search criteria
This bottom area will only display contents if the patient has been captured on the RIS system.
- Order date/ schedule date / arrival date
- Date range selection
- Patient UID – select prefix according to the institution
- Department – Select department from the drop-down selection list
- Patient Name – Use patient surname
- Modality – Select modality from the drop-down selection list
- Accession number - use accession number to search the records
- Station - select station from the drop-down selection list to filter the search according to the station as entered on the schedule chart.
- SA ID - a complete SA ID can be used as a search criterion
- Status – Select Status from the drop-down selection list (Unmatched / Cancelled / Matched)
16. Preset scheduled study columns (RIS entries at the bottom of the page)
- R-click on any column header in matching worklist > study area.
- Select required column names from the pop-up.
- Make sure DOB column is active – to ensure accuracy during matching and linking process.
- Certain columns will be available by default.
- Match
- Status
- Patient Name
- Patient UID
- SA ID
- Age
- Sex
- Exam description
- Columns to select or deselect are:
17. Save preset settings
- Choose required settings on Performed Study area and click search.
- Choose required settings on the Scheduled Study area and click search.
- Ensure that a date range has been selected.
- Click Save to save the preset settings.
- All chosen settings can be modified as needed.
Note: Search Matching worklist with the minimum information needed to return a successful result. Too much information might result in an unsuccessful query.
Suggestion: Start with minimum information and add additional information if needed.
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