Search Patient records

Search Patient

Patient search action can be performed from different interfaces.  Regardless of which searching access point is used, the landing page will be the same. The Search Patient function should always be used when capturing a new patient as well as an existing patient to prevent duplicate entries for the same patient.

Search patient function can also be used to confirm that a patient is on the RIS system or to modify any personal information for the master data of the patient.

Note:  The best practice to search for a patient’s record is rather with less than too much info.  For best search results, search with the patient surname or the first part of the surname + Date of birth.  There might be circumstances where other search criteria will be necessary, but as a rule, use the surname + date of birth.

When searching for a patient, you typically want to find the complete history of the patient:- RIS entry as well as all visits.  Depending on which interface you are performing the search you might be able to view the history at a glance or you might need to expand the result to a second level to view the historical visits.

There are several ways to search for a patient's records.  From the Scheduler Chart, Radiology Worklist, Patient Search interface as well as patient account search from the Financial portal.  (The financial portal search will be addressed in Financial portal guides. ) 

1.  Patient search from Schedule Chart.

• Left-click on any open/available time slot (regardless of station and/or modality)
• Patient search interface will open.

• Enter the patient's surname and DOB and click Search.

• A result list for all patients with the entered surname and DOB will display.  Tick the tick-box in front of the required patient entry and select History.

• From the History results, all records for the patient will display from where the approved reports and images can be viewed.

• More information for a specific visit can be viewed by selecting the Accession number. (Additional information like, referring physician, auth status, order comments, account charges etc.)

NOTE:  Patient search from the Schedule Chart will follow the exact steps as searching from the System manager page  > Patient Search Icon.

2.  Patient search from Radiology Worklist

• Open the Radiology Worklist
  • Select Radiology worklist icon

or:-

• Select Radiology worklist from the tree view on the System manager page > Order and Scheduling >Radiology worklist

• Open Advance search (Click on the down-arrow next to the Search button)

• Select Clear to clear all search fields. ( This will ensure that all possible scenarios for the patient will return a result.)

• Mark all of the statuses to make sure to retrieve complete history.

• Enter search information.
  • Enter patient's surname and date of birth. 

• Click search

(NOTE:  Please refer to module Radiology Worklist overview and presets for more information on Radiology worklist.)

• All records of the patient should display, regardless of the departments, study date, exam status etc.

• IF a visit date has been specified, the result will only reflect patients done in this period of time.

• All information per visit can be viewed by selecting the patient's name, which will open Visit properties and all visit related information can be viewed > Patient, Guarantor, Employer, Order, Charges, financial statuses and other records.  

• History can also be accessed by R-click on any record and click patient history or:-
• Select any record – then select History in the additional information area.

3.  Patient search from System Management page – Patient search

• Click on the Patient search icon or

• Select 'patient search' from the tree view.

To find a patient record - follow the same steps as per Step 1 - from Schedule chart.  

(For comprehensive information on Search Patient, please refer to the guide 'Search Patient - Overview and functions)